As a key member of the senior leadership team, the Director of Finance (DF) reports to the Executive Director (ED) and assumes a strategic role in the overall management of the Maryland SPCA (MD SPCA). The position is responsible for leading and over-seeing all fiscal and fiduciary responsibilities for the organization and serves as an advisor to the ED, the Board of Directors, and the Finance Committee. The DF is accountable for administrating controls over the financial operations of the organization, procurement management as it pertains to financial operations, developing the financial strategy and metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to preserve organization assets and report accurate financial results. This position is hands-on and quality focused, combining sound financial leadership with proven business effectiveness. The DF is responsible for the day-to-day financial management of the organization including accounting, budget analysis and management, financial modeling and reporting, cost benefit analysis, forecasting needs, and oversight of the investment portfolio. The DF is also responsible for the mentoring, guiding, and supervising the finance department staff.
Essential Duties and Responsibilities:
Holds primary day-to-day responsibility for planning, implementing, managing and controlling all financial-related activities for MD SPCA including direct responsibility for accounting, finance, payroll, forecasting, audit, federal and state reporting, legal, lease and other contracts, property management, deal analysis and negotiations, and institutional financing
Delegate to and supervise the duties of the Accounting Assistant to ensure that all work is completed in an accurate and timely fashion. This currently includes the preparation and input of daily and monthly journal entries in accounting system, review payroll summary file, input and oversee all donation and special events revenue, and ensuring all account payables are paid in a timely fashion
Oversees the coordination and activities of independent auditors ensuring all audit issues are resolved.
Leads and oversees fiscal year operating budget preparation including management of annual capital requests
Oversees long-term budgetary planning and costs management in alignment with MD SPCA’s strategic plan.
Develops and maintains systems of internal controls to safeguard financial assets of the organization
Manages procurement process, evaluates bids on purchasing decisions, and a centralized purchasing system
Oversees preparation of required financial reports for outside funding agencies orpro forma’s for new business ventures
Develops a reliable cash flow projection process and reporting mechanism that includes minimum cash thresholds to meet operating needs
Handles highly confidential records relating to personnel, contracts, and legal matters
Proactively addresses initiatives that are off-track, over-budget, or behind schedule
Financial Control and Compliance
Oversees compliance matters relating to federal, state and local laws and national best practice standards
Ensures adequate system of internal accounting controls is in place and is operating as designed and maintains compliance with GAAP, FASB, and regulatory requirements
Monitors all open legal issues involving the organization and legal issues affecting the animal welfare industry
Maintains appropriate insurance coverage for the organization and the Board of Trustees
Ensures timely and efficient preparation of annual audited financial statements and 990 tax returns
Acts as organization’s main liaison with independent auditors for annual audit activities
Negotiates and evaluates contracts for business terms and financial implications
Accounting Management and Financial Oversight
Engages in the growth agenda and works with senior leaders on the long-term vision of the organization by providing strategic fiscal planning as a basis for decision-making
Participates in identifying new revenue opportunities and determining cost effectiveness of prospective service delivery
Administers employee benefit plans, including Worker’s Compensation and health insurance, 403 (b) retirement savings plan and COBRA in accordance with applicable regulations, as well as preparing the 5500 tax return
Promotes a culture of high performance and continuous improvement while building an effective team dynamic in the finance department
Provides timely mentorship, training, guidance and supervision to finance department team
Updates job knowledge by remaining aware of new regulations, participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations
Review Investment Statements and Bank Statements
Interaction with the Investment Managers and Bank to ensure proper and timely reporting for the investments and operating accounts
Serves as key advisor to the ED in the areas of financial policy and direction
Engages the board finance committee around issues, trends, and changes in the business operations of the organization
Offers the executive leadership team quality, meaningful analyses and financial perspectives to evaluate the financial condition of the organization
Develops proactive recommendations for growth as well as providing solutions to business constraints
Oversees the preparation, approval and issuance of all monthly and annual financial reporting materials for MD SPCA board of directors and finance committee
Provides timely and meaningful reports and analyses as well as financial guidance to management on budgetary controls, costs, pricing, cost estimating or other special assignments
Effectively articulates the financial picture of the organization to the ED, the Board of Directors, Finance Committee, and senior leadership team with clarity and timeliness
Bachelor’s Degree in finance, accounting, business administration, or other relevant field required.
Preference will be given to candidates that are Certified Public Accountant. Will consider candidates with a MBA in Finance or Certified Management Accountant designations.
A minimum of five years’ experience with progressively greater responsibility in financial management including experience with accounting and investment strategy in a non-profit with an annual operating budget of $5-10 million experience in a senior financial role with supervisory responsibilities.
Proficiency with Great Plains accounting software
Knowledge of investment principles
Considerable knowledge of effective financial management principles and practices, preferably in the non-profit sector
Considerable working skill in compiling financial and statistical data and designing related reports
Ability to effectively communicate complex financial information in writing and verbally to non-accountant type persons
Strong attention to detail
Proficient in Microsoft Office applications, specifically Word, Excel, and PowerPoint
Effective supervisory experience, leading, coaching, and training staff
A strong team player and ability to work well with other managers within MDSPCA
Personal qualities of integrity, credibility and a commitment to the MDSPCA’s mission.
The Maryland SPCA is a private, non-profit organization that improves the lives of pets and people in the community. We do this through adoption, spay/neuter and outreach programs. Last year, our adoption program was successful in finding almost 3,000 homeless pets new forever homes and we performed almost 8,000 spay/neuter surgeries. We receive no operating money from the government or from any national animal organization.