Advertised Summary Job Description: Reporting to the Director of the Grants Management Office (GMO), the Grants Finance Manager will be responsible for post-award processes for the School of Nursing's sponsored research activities. The Manager will assist the Director in the oversight of fiscal accounting systems and controls, resolving complex financial issues, and monitoring, analyzing and evaluating post-award activities. S/He will be involved in counseling Grants Managers and faculty on University and School policies, procedures and systems related to the post-award process.
Specific responsibilities will include:
- Reviewing sponsored projects for the availability of funds, dates of transactions vs. the budget periods, and possible re-budgeting issues, while ensuring accuracy and allocability in accordance with University and grantee guidelines; - Ensuring the accuracy and timely management of accounts payable requests, including invoices, requisitions, purchase orders, service agreements, P-card expenditures, travel & business expense reimbursements and reports, travel advances, and petty cash requests; - Reviewing, analyzing and reconciling sponsored project accounts on a monthly basis to identify problems and/or deficits, and working with the Grant Managers to rectify; - Working with Grant Managers on the fiscal budgeting process; - Assisting with and/or coordinating the processing of grants salary distributions and/or cost transfers based on the availability of funds; - Providing support in various quarterly and annual fiscal processes including quarterly grant attestations, grant close-outs and audits; - Assisting in monitoring sponsored project efforts, including effort certifications, and verifying cost sharing efforts; - Ensuring accurate sub-recipient/subcontract monitoring (when applicable); - Handling indirect cost recoveries from other University departments; - Ensuring that the GMO staff have an appropriate working knowledge of policies and procedures in compliance with the University and external funding agencies; - Acting as departmental liaison with University departments (i.e., Controller's Office, Restricted Funds Office, Purchasing, Sponsored Projects Administration (SPA), Sponsored Projects Finance (SPF), Clinical Trials Office, etc.) and external sponsors; and - Performing other duties and projects as needed and assigned.
General Minimum Qualifications: Requires a bachelor's degree or equivalent in education and experience, plus three (3) years of related experience.
Additional Specific Minimum Qualifications: The individual in this role will be proficient in Microsoft Office, particularly Excel and Access. S/He must have excellent interpersonal skills and be able to deal with all levels of faculty and staff. The successful incumbent will have very strong written and oral communication skills.
The Grants Finance Manager will be a self-starter who is able to correctly prioritize a frequently changing workload and move assignments forward in a fast-paced working environment. S/He will also have the ability to successfully manage large volumes of data.
Preferred Qualifications: Knowledge of the University's financial accounting systems, processes/operations, and research administration functions are strongly preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.