The Department of Medicine (DOM) began medical instruction in 1909 with students receiving their MD degree in 1913. Over the past one hundred plus years we have graduated thousands of students and have expanded to fourteen divisions. As an academic medical center, we have a tripartite mission (research, education, patient care). Most importantly, the Department of Medicine is a clinical department focused on human health. Our faculty and staff collaborate to support a broad spectrum of work from bench scientists doing basic research to educators training the next generation of physicians, to clinicians caring for patients in the hospital and clinics. We make inquiries at all levels that might translate into taking better care not only of the individual patients but also for whole populations of patients. In addition, the Department has a long history in computational science, quantitative science, health services research, informatics and epidemiology. If you would like to be a part of our history and help move us into the future, we welcome you to consider a career in the Department of Medicine.
Our Department Operations group is currently recruiting for a full-time, exempt, benefits-eligible floating Finance/Grants Management Specialist to perform a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions as well as manage the post award activities on grants, contracts, program projects, and federal grants, both routine and complex. This position will be part of a finance/grants management specialist float pool.
Duties include: Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level. Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data. Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts. Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Run and analyze moderately complex financial reports, often from multiple systems; prepare basic management information reports. Participate in work area or unit projects. Serve as a resource to local units and other departments to resolve accounting-related issues, as needed. Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations. Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue. Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides. Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies. Serve as a resource on subject area to principal investigator staff. Construct and assemble data for budgeting, forecasting, and decision making; develop conclusions, and present high level summary of recommendations.
* - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills. Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy. Understanding of and ability to apply accounting skills and concepts. Knowledge of Generally Accepted Accounting Principles. Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups. Demonstrated project management skills and ability to contribute as part of a project team.
DESIRED QUALIFICATIONS: Knowledge of governmental regulations. Ability to understand, interpret, and communicate policies and procedures. Ability to complete Cardinal Curriculum I and II within first year in role. Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Extreme attention to detail. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. Excellent time management and organizational skills. Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS). Stanford University financial work experience preferred. Post-award grant administration experience in an academic institution
PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks. Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less. Occasionally write by hand, twist, bend, stoop and squat. Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.