The Coordinator position will support the KAUST Gifted Student Program, a scholarship for gifted Saudi Arabian nationals pursuing undergraduate degrees in STEM fields in the United States. King Abdullah University of Science and Technology established KGSP in 2008, with an aim of creating a pool of highly-qualified Saudi students within the fields of science, technology, engineering, and math, who will contribute to KAUST's mission of advancing scientific knowledge through cutting-edge research and education. The KGSP provides talented Saudi high school graduates with the guidance and support to successfully navigate their undergraduate degree programs at premier institutions in the U.S. Students benefit from individualized advising, enrichment, and pre-professional opportunities, while maximizing the unique cultural experiences of living abroad.
The Coordinator supports the KAUST Gifted Student Program (KGSP) with data analysis, communicates on financial matters with internal and external stakeholders, and is responsible for a wide array of fiscal tasks and reporting.
Administers the distribution of external payment requests and invoices. Duties may include gathering invoices, scheduling, monitoring, and coordination of payment requests and payments with sponsor and outside vendors.
Tracks and analyses of project actual expenditures. Duties include matching proof of payment with expenses, creating internal receipts, assigning budget/forecast coding to individual expenses, reconciling expenses against internal reporting systems, compiling expenses, and providing a detailed summary expenditures report.
Creates and updates student sponsorship documentation. Duties include generating student sponsorship documents for submission to sponsor and outside vendors/universities; tracking and reporting sponsorship updates, expirations, terminations, and leave of absences with internal and external sources.
Assists Manager, KGSP in providing financial updates and policy. Duties include relaying details and decisions to student advisors on student payments, deductions, reimbursements, internal coding of expenses, and updating internal documents supporting Finance Manager assignments.
Data entry utilizing IIE’s core technology systems. Duties may include scheduling payments, entering invoices, data entry for budgets, ensuring other data accuracy, creating graphic representations of the data, and/or maintaining office/department databases for easy retrieval of requested information.
Education and Work Experience:
Requires a Bachelor’s degree in-order to apply subject matter of a specialized technical discipline.
Requires at least two years of related work experience.
Other Knowledge, Skills, and Abilities
Good organization skills with high attention to detail.
Ability to work on and prioritize multiple tasks.
Ability to work well under pressure and meet deadlines.
Good written and verbal communication skills.
Intermediate knowledge of Microsoft Office Suites including but not limited to Excel.
History of working with educational institutions and/or international development projects, a plus.
Work Conditions & Physical Demands:
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
The Institute of International Education (IIE) is a world leader in the international exchange of people and ideas. As an organization devoted to opening minds to the world, IIE administers programs for students, educators, young professionals and trainees from all sectors.